Open a Calendar item

1. Click Calendar .
2. Click the item you want to open.
3. On the File menu, point to Open, and then click Selected Items.
4. If the item is a recurring item, click Open this occurrence or Open the series

 Viewing the Calendar Folder

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 Time Bar

The Time Bar shows the hours of the day in half-hour increments, with working hours shown in a lighter color than nonworking hours. To see a time that's out of view, use the scroll bar located along the right side of the Appointments pane.

Appointments and other calendar items, such as meetings, are shown in their appropriate time slots. Icons will appear indicating whether an entry is a group meeting, whether it is a one-time or a recurring event, whether it is private, and whether you've set a reminder for it. Outlook displays as much information about the appointment as fits. To see more details, just position the mouse pointer on the appointment for a moment to see a message box with the subject, location, and duration of the appointment. When an appointment or meeting is scheduled for a time not displayed, you'll see a yellow rectangle on the Time Bar that contains an ellipsis with a small arrow indicating which direction you need to scroll the appointments in order to bring it into view.

You can change the time interval of the Time Bar to one that's convenient for you—the intervals can be as long as 60 minutes or as short as 5 minutes. To change the time increment, take these steps:

1. Right-click anywhere on the Time Bar.
2. At the bottom of the shortcut menu that appears, click the time span you want to use.

 Date Navigator

Use the Date Navigator to see appointments on other dates, even months and years in advance. To display appointments for a certain date, just click the date in the Date Navigator. You can also scroll the Date Navigator to jump months ahead or back. Dates that contain appointments are shown in bold, today's date has a red box around it, and dates that are currently visible in the Calendar window are highlighted in the Date Navigator.

 Using the Date Navigator

Depending on the size of the Outlook window, the resolution of your monitor, and the relative size of the Date Navigator pane, you can see one or more months at a time in the Date Navigator.

Tips: The Date Navigator does not appear when you select the Month view. To display the Date Navigator in Month view, place the mouse pointer on the right edge of the window until it becomes a double vertical line with horizontal arrows, and then drag the mouse to the left.

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To jump to another date, use one of the following methods:

• If the date is visible in the Date Navigator, click the date.
• If the date is not in view in the Date Navigator, click the left arrow in the top band of the Date Navigator to move back one month or click the right arrow to move forward one month. Even if two or more months are visible in the Date Navigator, clicking the arrows scrolls only one month at a time.
• Click and hold the name of any month in the Date Navigator to open a list containing the three months before and the three months after the month you've clicked. Then drag the mouse pointer to the month you want to view and release the mouse button:

   

After you have selected a new month and jumped to it, you can repeat this method to move three months before or after the newly displayed month.

Tips: When you click a month label and open the list of months, you can drag the mouse pointer to the top or bottom border of the list to scroll through an even larger list of months. You must hold the tip of the mouse pointer arrow exactly on the top or bottom border line to scroll.

 

 Using the Go To Date Command

For dates that are further away than a few months, you'll probably want to use the Go To Date command. To jump to any date, follow these steps:

 

1. Choose Go To from the View menu and click Go To Date to see the dialog box shown as bellow, on the following page. You can also right-click any empty area on the Appointments pane, and then choose Go To Date from the shortcut menu, or you can press Ctrl + G at any time.
2. Type the date you want to jump to, or open the list and choose the date from the calendar that appears.
3. Click OK.

    

Tips: After you type a date in the Date box of the Go To Date dialog box, click the down arrow beside the date to see the month calendar for the date you've typed.

 Jumping Back to Today

When you've moved to a past or future date, you'll often want to jump back to today's date. You can do this quickly in any of the following ways:

• If you're in the Day/Week/Month view of the calendar, click the Go To Today button on the Standard toolbar. This button is available whether you're viewing a day, workweek, week, or month time span.
• Click today's date in the Date Navigator (it is outlined to make it easy to find).
• Right-click an empty area of the Appointments pane, and then choose Go To Today from the shortcut menu.
• Point to Go To on the View menu and click Go To Today.

 Task Pad

The Task Pad shows a summary of the items in Outlook's Tasks folder. Icons to the left of each task indicate one-time, recurring, or assigned tasks. Typically, the Task Pad shows your currently active tasks, including those that are overdue (shown in red instead of black) and tasks without a due date.

When you click the Complete box (the check box in the second column), Outlook draws a line through the task indicating that the task has been performed. Outlook removes the completed task from the Task Pad when the due date passes.