Recalling, Replacing, or Resending a Message

Suppose you sent a message to your project team on a Microsoft Exchange Server network but inadvertently included the incorrect date of the next team meeting. Rather than send an entirely new message, you can do one of the following:

• Recall the message you've already sent, removing it from the recipient's inbox.

• Resend the same message after correcting or updating it.

You can only recall or replace messages to recipients who are logged on and using Outlook and who have not already read the message or moved the message out of their Inboxes.

First find the message you've already sent by opening the My Shortcuts group on the Outlook Bar, opening the Sent Items folder, and double-clicking the sent message to open it.

To recall or replace the message

1. Open the message and choose Recall This Message from the Actions menu of the message window.

2. In the Recall This Message dialog box, do one of the following:

   • To recall the message, select the Delete Unread Copies Of This Message option, and then click OK.

   • To replace the message with another, select the Delete Unread Copies And Replace With A New Message option, and then click OK. In the new message window that appears, type the new message, and then click the Send button.

3. To receive a notification about the success or failure of recalling or replacing the message for each recipient, select the Tell Me If Recall Succeeds Or Fails For Each Recipient check box.

    

To simply resend the message

1. Open the message and choose Resend This Message from the Actions menu of the message window.

2. In the message window that appears, make any necessary changes, and then click the Send button.